Accounts Payable Clerk

Remuneration:	basic salary
Location:	Cape Town
Education level:	Diploma
Job level:	Mid
Type:	6 months
Reference:	#APClerk
Company:	Volt Africa

We are seeking a dedicated and motivated creditors clerk to join our team. The successful candidate will be responsible for managing and reconciling supplier accounts, ensuring compliance with company policies, and maintaining accurate records of creditor transactions.

Responsibilities:

• Support customers, inter-region, and inter-department collaboration.
• Liaise with departmental heads for outstanding invoices.
• Follow up on invoices and credits due.
• Manage payment terms and settlement discounts with creditors.
• Complete new credit application forms from suppliers.
• Ensure invoices are processed with correct authorisation and attached purchase orders in line with company policy.
• Take ownership of allocated creditors.
• Attend regular one-on-one meetings with the supervisor, providing feedback and action plans on all outstanding reconciliations.
• Perform regular reconciliations of creditor accounts to ensure all invoices, payments, and credit notes are processed.
• Verify invoice details against purchase orders (e.g., number of items, price).
• Send invoices to departmental heads with GRNs and orders for authorisation and coding.
• Follow up with department heads regarding delays.
• Capture authorised invoices into the SAGE system.
• Reconcile payment listings to suppliers’ statements.
• Reconcile creditors' analysis to the general ledger control account.
• Ensure individual creditor balances per analysis match supplier statements, following up on outstanding invoices and clearing reconciliations.
• Post payments correctly to cash management.
• Reconcile creditor payments as per the creditors payment policy.
• Capture payments in CATS or other banking systems and reconcile batch totals (weekly and monthly).
• Process daily, weekly, and monthly payments.
• Prioritise and complete tasks within deadlines.
• Prepare correcting journal entries for supplier transactions.
• Ensure all payments are remitted on time and send proofs of payment to stakeholders.
• Generate creditors analysis and manage the creditors ledger.
• Ensure correct allocation of costs and VAT to cost codes.
• Undertake other duties as assigned by the supervisor.

Requirements:

• Matric with a bookkeeping certificate.
• Two years of experience in a creditors role.

Required competencies:

• Ability to think creatively.
• Self-starter with initiative and the ability to work independently.
• Highly motivated and driven to work in a high-pressure, fast-paced environment.
• Flexibility to work long, irregular hours, including night shifts, weekends, and public holidays.
• Willingness to travel long distances within the province and country.
• Ability to work effectively under constant deadline pressure.

Posted on 10 Feb 14:09, Closing date 28 Feb