Request for quotations: Appointment of a service provider for the provision of recruitment services

Background of Business and Arts South Africa (Basa)

Basa is a non-profit company dedicated to fostering collaboration between the business sector and the arts in South Africa. Our mission is to create a sustainable arts ecosystem by promoting partnerships, providing resources, and supporting innovative initiatives. As we embark on a new chapter, the organisation seeks to appoint a dynamic and visionary chief executive officer (CEO) to lead it into the future.

Purpose of the RFQ

Basa invites reputable recruitment agencies to submit quotations for the executive recruitment of a CEO. The selected agency will assist in identifying and recruiting a qualified candidate who aligns with our mission and values.

Scope of work

The recruitment process must include, but is not limited to, the following:

• Drafting of the CEO job profile, in consultation with Basa.
  
• Pre-Screening of potential candidates.
  
• Present a list of suitable candidates and obtain approval for the shortlisting processes to continue.
  
• Detailed screening of potential shortlisted candidates, including verification of all qualifications and references.
  
• Competency and leadership assessment.
  
• Shortlist of three to five candidates, in consultation with Basa on the grounds of a predetermined shortlisting/selection processes/criteria and a recommendation report.
  
• Provide technical support for the interview processes based on the minimum competence criteria and other requirements
  
• Conduct a structured interview, together with Basa, of each shortlisted candidate.
  
• Ensure that the evaluation system processes (i.e. the procedures, methods and scoring systems) are legally justified and can be viewed by all role players as fair and legitimate.
  
• Conduct psychometric tests.
  
• Conduct detailed feedback of psychometric testing.

Requirements for submission

Interested agencies must provide the following documentation:

1. Company profile: A brief overview of the agency, including its history, vision, and mission.

2. Proof of previous work: Documentation evidencing the agency’s experience in executive-level recruitment, including specific examples of past successful placements.

3. References: Three contactable references and reference letters from previous clients for verification of services provided.

4. Tax compliance: A valid Tax Clearance Certificate or Tax Compliance Status Pin

5. BEE certificate: Current BEE level certificate or affidavit

6. Methodology/project process: An outline of the methodology and processes the agency will use in the recruitment process.

7. Pricing structure: A pricing proposal, as a total percentage of the successful candidate’s first year salary. In the pricing the following must be included:

   • Meetings and consultations with Basa, as necessary.
     
   • Selection periods with interviews and assessments.
     
   • Detailed feedback from psychometric testing.
     
   • Final report within the agreed timeframe.

8. High-level project plan: A timeline detailing the recruitment process, including key milestones and deliverables.
   

Project timeline

• RFQ closing date: 8 November 2024, at 12pm SAST
  
• Agency selection date: 15 November 2024
  
• Project commencement: 18 November 2024
  
• Project conclusion: 15 January 2025

Submission instructions

Please email all submissions to az.oc.asab@belenaz by the closing date. Late submissions will not be accepted. If you have any questions regarding this RFQ, please contact us at +27 11 447 2295.

Evaluation criteria

Submissions will be evaluated based on the following criteria:

• Demonstrated experience in executive recruitment.
  
• Quality of previous work and references.
  
• Clarity and feasibility of the proposed methodology.
  
• Competitive pricing structure.
  
• Overall alignment with Basa's mission and values.