Personal Assistant and Project Coordinator to CEO

Remuneration:	R65000 - R80000 per month
Location:	Cape Town
Job level:	Senior
Travel requirement:	Occasional
Type:	Permanent
Reference:	#IGTBTK
Company:	RAPT Group

Personal assistant and project coordinator to the CEO (Cape Town Based)

Position overview:
We are seeking a conscious and grounded Personal Assistant with exceptional organisational and project management skills to support the CEO of RAPT Group. This role goes beyond traditional PA duties, requiring someone who is proactive, emotionally intelligent, and capable of independently managing key initiatives and projects. With a background in advertising (ideally in account management or strategy at the GAD/BUD level), the ideal candidate will thrive in a dynamic environment, contributing to the CEO’s ability to focus on high-level strategy and leadership.

Key responsibilities:

Executive support:

• Manage the CEO’s schedule, ensuring seamless coordination of appointments, meetings, and travel arrangements, while respecting priorities.
• Act as the CEO’s trusted partner in managing correspondence and communications, ensuring clarity and professionalism.
• Prepare briefing documents, reports, and presentations to support strategic decision-making.

Project management and initiative ownership:

• Proactively oversee and track the progress of strategic initiatives, ensuring alignment with goals and timely execution.
• Take ownership of specific projects, working independently to deliver results while keeping the CEO informed.
• Coordinate with internal and external stakeholders to ensure seamless execution of tasks and initiatives.

Relationship and stakeholder management:

• Build and maintain strong relationships with key stakeholders, acting as a representative of the CEO’s values and vision.
• Facilitate clear and effective communication between the CEO and team members, fostering collaboration and alignment.

Administrative and operational excellence:

• Handle day-to-day administrative tasks with precision, including document management, expense reporting, and event planning.
• Uphold a high degree of confidentiality and discretion, safeguarding sensitive information.

Key attributes and skills:

• Conscious and grounded: Demonstrates self-awareness, emotional intelligence, and a calm demeanor in all situations.
• Proven experience as a high-level Personal Assistant or project coordinator, with the ability to work independently and manage multiple priorities.
• Background in advertising or marketing, ideally in account management at GAD/BUD level.
• Strong organizational and project management skills, with the ability to take initiative and deliver results.
• Excellent verbal and written communication skills, with a personable approach.
• Tech-savvy, with proficiency in MS Office, project management tools, and collaboration platforms.

Location:
Cape Town, South Africa

This role is an opportunity to work closely with a visionary leader in a dynamic, fast-paced organisation. The ideal candidate is not only skilled and organized but also deeply grounded, collaborative, and aligned with the CEO’s values of innovation and purposeful leadership.

Posted on 23 Dec 09:24, Closing date 21 Feb