Creditors Clerk - Accounts Payable

Requirements:

• Matric (Grade 12)
• Diploma or certificate in accounting, finance, or a related field (advantageous)
• Two or more years of experience as a creditors clerk or in an accounts payable role
• Experience working in a law firm or professional services (preferred)

Responsibilities:

• Capture, maintain, and reconcile daily and monthly creditors' invoices and statements.
• Prepare payment requisitions and process payments to creditors.
• Manage a portfolio of accounts and monitor related invoices received in the shared inbox.
• Verify and check all required information and documentation, such as VAT number, invoice number, and date, before processing payments.
• Request approval from secretaries for matter-related invoices before processing payments.
• Prepare and process invoices on the system following standard operating procedures.
• Follow up on 30 accounts and request vendor statements.
• Run disbursement reports within stipulated parameters and process matter-related disbursements.
• Assist the creditor team leader by ensuring all vendor contracts are valid and updated on the vendor database and/or system.
• Record all invoice movements and progress on the control sheet.
• Reconcile the creditors' ledger and execute all payment runs for approved payments, reviewing and updating the general ledger for accuracy.
• Resolve creditor queries and escalate unresolved queries as needed.
• Adhere to best accounting practices, policies, procedures, and statutory or regulatory requirements.