Events and Conference Coordinator

Job description

Are you the organiser extraordinaire we’ve been searching for? Someone who thrives on deadlines, dots every “i,” crosses every “t,” and keeps a million plates spinning without breaking a sweat? 

We’re on the lookout for an events and conference coordinator to join our [amazing/crazy/collaborative] team. Here’s the deal:

• You’ll work across all projects in the business, from exhibition coordination to speaker management, supplier sourcing, event marketing, and sponsor magic-making.
• You’ll dive into financials and P&Ls (because budgets don’t manage themselves).
• And you’ll basically be the glue that holds our projects together while making it all look effortless. 

A few things you need to bring to the table:

• Agency experience is a must (you know how we roll).
• Bonus points if you’ve worked on conferences before.
• Extra bonus points if you’re a ClickUp ninja (or at least willing to become one). 

In short: If you’re organised to the point of obsession, love deadlines, and want to work on exciting projects that make a real impact, we want YOU.

What you'll do: 

• Project coordination: Work across multiple projects, supporting Project Managers to ensure smooth execution from start to finish.
• Exhibition management: Assist with exhibitor communications, logistics, and floor plans.
• Speaker management: Liaise with speakers to confirm participation, collect materials, and manage logistics.
• Supplier management: Source and manage suppliers, negotiate contracts, and ensure deliverables meet standards.
• Creative briefs: Collaborate with the creative team to develop briefs and oversee project deliverables.
• Sponsor management: Coordinate with sponsors, ensuring their entitlements are delivered on time and to specification.
• Financial management: Assist with project budgets, P&Ls, supplier invoices, and cost tracking.
• Event marketing: Support marketing initiatives, including email campaigns, social media posts, and other promotional efforts.
• RSVP management: Handle registration platforms, manage guest lists, and communicate with attendees.
• Tool management: Use ClickUp to track tasks, deadlines, and project progress.

What we offer:

• A supportive and creative work environment where your ideas matter.
• Opportunities to work on high-profile events and conferences.
• Room to grow and develop within a dynamic and fast-paced team.
• Competitive salary and benefits.

WHAT WE’RE LOOKING FOR:

1. Highly organised individual with a strong ability to prioritise tasks and meet deadlines.
2. Exceptional attention to detail—nothing gets past you!
3. Proven ability to manage multiple tasks and projects simultaneously.
4. Strong communication skills, both written and verbal.
5. Experience with ClickUp or similar project management tools is a significant advantage.
6. Conference experience, including speaker or sponsor management, is highly desirable.
7. Personality: A happy proactive problem-solver who thrives under pressure and loves collaboration.

Posted on 29 Jan 10:02, Closing date 29 Mar